Privacy Policy

Information you provide directly:

• Email address (when signing up for the newsletter or Reader Hub)
• Name (if provided through contact or community features)
• Messages or content submitted through any contact forms

Information collected automatically:

• Browser type, operating system, and device information
• IP address and approximate geographic location
• Pages visited, time spent, and navigation patterns
• Referring website or search terms used to find this site

We do not collect payment information directly. Any future store or purchase functionality will be handled through third-party payment processors with their own privacy protections.

Information collected is used to:

• Send newsletters, book news, and exclusive content (with your consent)
• Respond to inquiries and reader messages
• Improve website performance and user experience
• Understand how readers find and use this site
• Operate community and reader engagement features
• Comply with legal obligations

We do not sell, rent, or trade your personal information to third parties for their marketing purposes.

This website may use cookies and similar tracking technologies to enhance your browsing experience. Cookies are small files stored on your device that help us understand how visitors use the site.

Types of cookies that may be used:

• Essential cookies: Required for basic site functionality
• Analytics cookies: Help us understand traffic and usage patterns
• Session cookies: Maintain your session while navigating the site

You may configure your browser to refuse cookies. Some features of this site may not function correctly if cookies are disabled. A formal cookie consent mechanism will be implemented as this site grows (see compliance roadmap).

If you subscribe to the newsletter or join the Reader Hub mailing list, you consent to receiving periodic email communications including book news, exclusive lore, release announcements, and author updates.

You may unsubscribe from these communications at any time by clicking the unsubscribe link included in each email or by contacting us directly. We will process unsubscribe requests promptly.

Email lists are currently managed directly. As the newsletter grows, we may transition to a third-party email service provider (such as ConvertKit or Mailchimp), at which point their privacy policies will also apply.

This website integrates with social media platforms (Facebook, Bluesky, Mastodon, Pinterest, Instagram) for the purposes of author communications and content distribution. When you interact with social media features or visit linked social profiles, you are subject to the privacy policies of those platforms.

Social media platform credentials used for the Author Operations Dashboard are stored securely as server-side environment variables and are never exposed to the public.

We may use web analytics tools to understand how visitors use this website. Analytics data is aggregated and anonymized where possible and is used solely to improve the site experience. If a third-party analytics provider is used, their privacy practices will apply to data processed through their service.

This site may interface with the following categories of third-party services:

• Email delivery services (newsletter and reader communications)
• Social media platforms (for author outreach and community)
• Website hosting and infrastructure providers (SimpleOpSystems)
• Analytics services (usage tracking)

We take reasonable steps to ensure third-party services we use maintain appropriate privacy and security standards.

We retain personal information only for as long as necessary to fulfill the purposes for which it was collected, or as required by applicable law. Newsletter subscriber information is retained until you unsubscribe. Contact form submissions may be retained for a reasonable period to allow for follow-up communication.

Depending on your location, you may have the right to:

• Access the personal information we hold about you
• Request correction of inaccurate information
• Request deletion of your information
• Withdraw consent for communications at any time
• Lodge a complaint with a relevant data protection authority

To exercise any of these rights, contact us at the email address below. We will respond within a reasonable timeframe.

This website is not directed to children under the age of 13. We do not knowingly collect personal information from children. If you believe a child has submitted information to us, please contact us and we will promptly remove it.

Note: Spirit Warriors books are intended for readers ages 8–12. The website content about these books is informational and does not include interactive features directed at children.

We take reasonable technical and organizational measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. API credentials and sensitive operations are handled server-side only and are never exposed to the client or public. However, no method of electronic transmission or storage is 100% secure.

This Privacy Policy may be updated periodically. The “Last updated” date at the top of this page reflects the most recent revision. Continued use of this website after any changes constitutes acceptance of the revised policy.

For privacy-related questions, requests, or concerns, please contact:

Renaye Rutherford
Email: JRutherford0801@gmail.com

Website infrastructure: SimpleOpSystems